Executive Administrative Assistant

Company: Yorke Engineering, LLC
Location: Orange
Posted on: February 21, 2021

Job Description:

We are looking for a sharp and reliable Business Operations professional to join our team to support our Project Coordinator and Executive Support roles. We are a growing, highly respected environmental air quality consulting firm based out of Orange County, California. We work on a wide variety of environmental and air quality permitting and compliance projects, across a diverse range of California industries and locations. We offer a friendly, high performance, team-oriented work environment where professionals can grow amongst their respective peers. This is a fantastic opportunity for someone looking to expand their professional development in a challenging yet rewarding environment. This is a full-time position at 40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours of 8am-5pm. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with company match. **Please note: In our efforts to protect our employees from the Covid-19 pandemic we are currently promoting our employees to work from home as needed, and are ensuring that client site visits meet the safety requirements set forth by Federal, State, and Local guidelines** Position Summary: Reporting and working directly with senior leadership and technical staff, this role will primarily support a variety of business and operational MIS needs which include Project Setup, Coordination, and Close-out Support while working within our online Project Management Online Tools (MS PWA and SharePoint) to ensure all projects follow the company's Project Management systems and processes. In addition, this position will support a variety of business and operational support needs, including Executive Management Support, Staff and Client Training Program Assistance, and Business Administration on top of the primary duties listed above. The position requires a professional individual with a high standard of quality, efficiency, and organization as well the drive and initiative to complete tasks independently. This position will also involve experience in integrating multiple existing and new information management systems for a growing organization. This position will require the candidate to prioritize multiple responsibilities and pro-actively manage and drive others to complete their tasks by engaging with staff and various departments. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate qualifications we are looking for include: * Provide implementation and coordination of our Project Management and SharePoint filing Management Information Systems in coordination with Proposal, Project, and Accounting teams; * Assist with Management Information Systems integration to make data and information available to our project and management teams by working with IT, HR, Accounting, Marketing, and Management teams;* Setup, Adjust, and Close-out projects in Microsoft Project Web App (PWA) and SharePoint, with the assistance of the Proposal, Project, and Accounting team members; * Track and analyze project performance, budget, schedule and report to management on findings, being able to suggest the improvements to processes and systems; * Refine use and suggest improvements to MIS for resource planning, availability, project scheduling, and integration with accounting software; * Assist with staff training on MIS software; * Assist project managers in administrative functions and processes within PWA; * Provide support to the Accounting department during invoicing process to ensure relevant information in PWA is reflected on invoices and work descriptions; * Provide miscellaneous support to technical staff, proposals, administrative, and marketing departments as needed, and time allows. * * Assist with planning and coordination of Staff Training and Development Programs; * Support President with technical staff project communications and initiatives; * Provide Personal Assistance to Executive Management on a wide variety of miscellaneous tasks. Job Requirements: * Bachelor's or Master's degree in Business, Business Management, or relevant major required - from an accredited university with minimum GPA of 3.5; GPA will be verified; * Business degree with an emphasis in Management Information Systems a plus; * 3-5 years minimum of work experience in information systems, project management support, project administration, project management software, and/or business operational support; * Experience with project management practices and tools to create, manage, and track project performance, cost, quality, and client satisfaction; * Solid organizational skills including ability to multi-task, prioritize, and work independently; * Experience with database management and integration (highly preferred); * Excellent verbal and written communication; * Ability to think critically and develop solutions; * Advanced computer applications, database management and strong Microsoft 365, Sharepoint, Excel, Word, Powerpoint, Access abilities; * Experience with Microsoft Project Web App (highly preferred). This is a full-time position at 40 hours per week from one of our Southern CA offices during our normal weekday business hours of 8am-5pm. We offer highly competitive compensation packages along with a full suite of employee benefits including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with company match.

Keywords: Yorke Engineering, LLC, Orange , Executive Administrative Assistant, Administration, Clerical , Orange, California