Executive Administrative Assistant
Company: Yorke Engineering, LLC
Location: Orange
Posted on: February 21, 2021
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Job Description:
We are looking for a sharp and reliable Business Operations
professional to join our team to support our Project Coordinator
and Executive Support roles. We are a growing, highly respected
environmental air quality consulting firm based out of Orange
County, California. We work on a wide variety of environmental and
air quality permitting and compliance projects, across a diverse
range of California industries and locations. We offer a friendly,
high performance, team-oriented work environment where
professionals can grow amongst their respective peers. This is a
fantastic opportunity for someone looking to expand their
professional development in a challenging yet rewarding
environment. This is a full-time position at 40 hours per week from
our corporate office in San Juan Capistrano, CA during our normal
business hours of 8am-5pm. We offer a full benefits package
including Paid Time Off, Holidays, Full Medical/Dental/Vision,
along with a 401k with company match. **Please note: In our efforts
to protect our employees from the Covid-19 pandemic we are
currently promoting our employees to work from home as needed, and
are ensuring that client site visits meet the safety requirements
set forth by Federal, State, and Local guidelines** Position
Summary: Reporting and working directly with senior leadership and
technical staff, this role will primarily support a variety of
business and operational MIS needs which include Project Setup,
Coordination, and Close-out Support while working within our online
Project Management Online Tools (MS PWA and SharePoint) to ensure
all projects follow the company's Project Management systems and
processes. In addition, this position will support a variety of
business and operational support needs, including Executive
Management Support, Staff and Client Training Program Assistance,
and Business Administration on top of the primary duties listed
above. The position requires a professional individual with a high
standard of quality, efficiency, and organization as well the drive
and initiative to complete tasks independently. This position will
also involve experience in integrating multiple existing and new
information management systems for a growing organization. This
position will require the candidate to prioritize multiple
responsibilities and pro-actively manage and drive others to
complete their tasks by engaging with staff and various
departments. The candidate will be required to think critically and
solve problems in a self-sufficient manner with support provided as
needed. The candidate qualifications we are looking for include: *
Provide implementation and coordination of our Project Management
and SharePoint filing Management Information Systems in
coordination with Proposal, Project, and Accounting teams; * Assist
with Management Information Systems integration to make data and
information available to our project and management teams by
working with IT, HR, Accounting, Marketing, and Management teams;*
Setup, Adjust, and Close-out projects in Microsoft Project Web App
(PWA) and SharePoint, with the assistance of the Proposal, Project,
and Accounting team members; * Track and analyze project
performance, budget, schedule and report to management on findings,
being able to suggest the improvements to processes and systems; *
Refine use and suggest improvements to MIS for resource planning,
availability, project scheduling, and integration with accounting
software; * Assist with staff training on MIS software; * Assist
project managers in administrative functions and processes within
PWA; * Provide support to the Accounting department during
invoicing process to ensure relevant information in PWA is
reflected on invoices and work descriptions; * Provide
miscellaneous support to technical staff, proposals,
administrative, and marketing departments as needed, and time
allows. * * Assist with planning and coordination of Staff Training
and Development Programs; * Support President with technical staff
project communications and initiatives; * Provide Personal
Assistance to Executive Management on a wide variety of
miscellaneous tasks. Job Requirements: * Bachelor's or Master's
degree in Business, Business Management, or relevant major required
- from an accredited university with minimum GPA of 3.5; GPA will
be verified; * Business degree with an emphasis in Management
Information Systems a plus; * 3-5 years minimum of work experience
in information systems, project management support, project
administration, project management software, and/or business
operational support; * Experience with project management practices
and tools to create, manage, and track project performance, cost,
quality, and client satisfaction; * Solid organizational skills
including ability to multi-task, prioritize, and work
independently; * Experience with database management and
integration (highly preferred); * Excellent verbal and written
communication; * Ability to think critically and develop solutions;
* Advanced computer applications, database management and strong
Microsoft 365, Sharepoint, Excel, Word, Powerpoint, Access
abilities; * Experience with Microsoft Project Web App (highly
preferred). This is a full-time position at 40 hours per week from
one of our Southern CA offices during our normal weekday business
hours of 8am-5pm. We offer highly competitive compensation packages
along with a full suite of employee benefits including Paid Time
Off, Holidays, Full Medical/Dental/Vision, along with a 401k with
company match.
Keywords: Yorke Engineering, LLC, Orange , Executive Administrative Assistant, Administration, Clerical , Orange, California
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