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Administrative Assistant, Undergrad Education

Company: Chapman University
Location: Orange
Posted on: May 24, 2023

Job Description:

The Administrative Assistant for the Vice Provost for Undergraduate Education will provide administrative support for the offices reporting to the Vice Provost for Undergraduate Education, including General Education, Academic Advising, and the Tutoring and Learning Center.


* Assist with preparing and organizing meetings, taking meeting minutes, supporting faculty committees, recordkeeping, and communication with registrar regarding general education course approval, and maintaining and updating records.

* Assist with communication regarding First Year Foundation (FFC) courses, including communication with faculty and students; working with department schedulers, faculty, and registrar's office staff to schedule classes in fall and spring semesters

* Assist managing the online appointment system for student meetings and preparing and updating new student registration materials as well as tracking placement scores for new student registration.

* Assist with managing tutor and supplemental instructor schedules.

* Assist with organization of meetings, webinar sessions and special events

* Review and assist with stakeholder communication which includes creating and maintaining websites and other digital communication media such as Instagram, blog posts, etc.

* Support budget management (process invoices and payments) as needed.

*Required Qualifications*

* 2 - 3 years experience in an administrative support role

* Strong organizational skills and meticulous attention to detail

* Proficient in M/S Office and the ability to learn and use campus enterprise systems (PeopleSoft, etc.)

* Strong communications and interpersonal skills (i.e., tact and diplomacy), maintain a high level of confidentiality regarding student information.

* Ability to anticipate tasks, prioritize multiple responsibilities and work collaboratively with others.

Use the following link to apply to this position

Job Type: Full-time

Pay: $21.00 - $25.00 per hour


* Dental insurance

* Flexible schedule

* Flexible spending account

* Health insurance

* Health savings account

* Life insurance

* Paid time off

* Parental leave

* Professional development assistance

* Retirement plan

* Tuition reimbursement

* Vision insurance


* Monday to Friday

Work Location: In person

Keywords: Chapman University, Orange , Administrative Assistant, Undergrad Education, Education / Teaching , Orange, California

Click here to apply!

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