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Studio Coordinator - Restaurant - Must Have A/E/C Experience

Company: ARCHITECTS ORANGE
Location: Orange
Posted on: May 16, 2019

Job Description:

About us: Since its founding in 1974, Architect's Orange (AO) has evolved from a 2 man single office to an award winning full service firm spanning a campus of 5 buildings, an engaged staff of 265+ souls and 9 Studios (Multifamily, Restaurant, Retail, Structured Parking, Commercial, Mixed Use, Hospitality, Landscape and Industrial/Office). Just like Historic Old Towne Orange where we are located, AO is family focused, hardworking and built to last. We value service, our people, a roll up your sleeves attitude and continuous improvement. If you are young in your career, come grow with us. If experienced, come get better with us. There is no one like you, and there is no place like Architects Orange. Recent Awards (since 2016): 3 Gold Nugget Grand, 11 Gold Nugget Merit, 7 BALA awards and more. Benefits: We offer all the benefits of a big firm, with all the human connection of a small one. You will never be a number at AO. Come join our community. AO offers:

  • Full Suite of Medical, Dental, Vision, Life & Supplemental Insurance
  • Most Medical Plans fully paid for employee only coverage
  • Company Paid Basic Life Insurance & Long Term Disability
  • Ongoing Education and Exam Reimbursement
  • 401(k) Retirement Savings Plan, Health Savings, Flexible Spending and Dependent Care Accounts
  • Overtime Compensation for Hourly Employees
  • Paid Vacation, Holidays and Sick Time
  • Flexible Schedule
  • Metrolink Corporate Pass Program
  • Employee Assistance Program
  • Gym membership discounts through company sponsored medical plans
  • Discounts through NPP program
  • Rail Station one block from campus
  • Opportunity for Year-End bonus Qualifications Core Expectations: Office Support:
    • TYPING AND FILING:
      • Preparing and/ or transcribing agendas, addendums, bulletins, punch list, project directories, correspondences, memos, meeting minutes, plan check response letters, specifications, transmittals, etc.
      • Prepare packages and shipping labels for staff, if required
      • Scan and file Documents
      • Update Code Books
      • Special tasks, as required
      • Binding specifications, reports, packages, etc.
      • TELEPHONES
        • Provide front desk reception and phone support
        • Meet and greet clients and visitors in a professional & courteous manner
        • SCANNING
          • Scan and file drawings or documents in appropriate folder. Corporate:
            • STUDIO SUPPORT
              • Communicate with people outside AO in a representative capacity
              • Support Restaurant Studio on a daily basis
              • Develop specific goals and plans to prioritize, organize and accomplish tasks in a timely manner
              • Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail or in person
              • Perform day-to-day administrative tasks, such as maintaining information files and processing paperwork
              • OFFICE TASKS
                • Set up new project folders in the directory
                • Manage the general calendar (e.g. GOTO Meetings, Conference Rooms, Conference Calls, Staff Calendar, if required)
                • E-mail and document management
                • Pre-set audio-visual equipment for regular GOTO Meetings and/or Conference Calls
                • Coordinate C2 work orders with C2 and team, as requested
                • CLIENT & CONSULTANT MEETINGS
                  • Order lunches and/or prepare beverages, as requested
                  • Coordinate kick-off and project meetings, as requested
                  • Coordinate scheduling of conference rooms, and make catering arrangements, if required
                  • STAFF MEETINGS
                    • Arrange/coordinate staff meetings
                    • Arrange food and beverages for staff meetings
                      • TRAVEL ARRANGEMENTS
                        • Prepare and track travel arrangements
                        • Prepare Travel Cover Sheets for back-up
                        • Research and provide flight, lodging and/or car rental details to traveler
                        • Make travel changes, as required
                        • Maintain database for travel-related memberships
                        • TRAVEL
                          • Travel to City, Client/Consultant/Vendor's Office, if required. Partners:
                            • PARTNER SUPPORT
                              • Perform special tasks
                              • Pick-up lunches
                              • Coordinate client/consultant meetings
                              • Coordinate conference calls
                              • Entering, transcribing, storing or maintaining information in written or electronic form Accounting:
                                • CONTRACTS / PSSA'S:
                                  • Assist in preparing consultant/client contracts
                                  • Assist in preparing, processing and tracking change orders and work authorizations. Things we'd love to see:
                                    • Ability to simultaneously handle several tasks, prioritize and plan effectively
                                    • Ability to read and interpret documents such as contracts and other agreements
                                    • Ability to communicate and coordinate effectively with Partner(s) and other staff concerning designated tasks
                                    • Proficiency in office software applications such as Excel and Word
                                    • Customer Service orientation
                                    • Knowledge of clerical and administrative procedures
                                    • Ability to pick up new software with easw
                                      • Any familiarity with Deltek Products, Newforma, Office 365 and Smartsheet is a huge plus

Keywords: ARCHITECTS ORANGE, Orange , Studio Coordinator - Restaurant - Must Have A/E/C Experience, Hospitality & Tourism , Orange, California

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