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Payroll Manager - ADP WFN Expert

Company: H&S Energy Products, LLC
Location: Orange
Posted on: February 19, 2021

Job Description:

Position SummaryThe Payroll Manager reports directly to the HR Director and to the CFO of the Company. He/she will manage a team of payroll personnel to process multiple company codes for 1000+ employees across 100+ locations.Responsibilities and Duties:

  • Fast paced environment involving management of payroll process and performance of accounting-related tasks for approximately 1 employees of Company and its related entities and affiliates.
  • Ensure compliance with federal, state and local requirements by studying existing and new legislations for all applicable state and federal wage and hour and related laws, enforcing adherence to such laws and requirements and advising management on needed actions.
  • Analyze, prepare and input payroll data through use of automated systems, to produce accurate and timely payroll.
  • Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles and department/division transfers.
  • Prepare weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
  • Produce accurate and actionable payroll reports for upper management.
  • Compile payroll data such as garnishments, vacation time, sick time and accruals.
  • Contact various department supervisors or station managers for any missing information.
  • Pull and provide multiple internal management reports for financial accountability.
  • Calculate and deduct appropriate amounts from payroll checks, including tax withholdings and other garnishments.
  • Verify all overtime hours with appropriate management personnel prior to issuing payroll checks.
  • Obtain and verify direct deposit banking information from employees.
  • Oversee internal payroll and accounting audits on a semi-annual basis.
  • Ensure payment of employees by supervising the production and issuances of paychecks or electronic transfers to bank accounts or payroll debit cards.
  • Determine payroll liabilities by approving the calculation of employees' federal and state income taxes and social security taxes, and employer's social security, unemployment and workers compensation payments.
  • Provide accountants for the Company with all necessary payroll reports, quarterly and annually, such as 940/941 reports, etc.
  • Balance payroll accounts by resolving payroll discrepancies.
  • Provide payroll information to employees and management and answer all such questions and written requests.
  • Maintain payroll guidelines by writing and updating payroll policies and procedures.
  • Maintain strict employee confidences and protect payroll operations by ensuring the confidentiality of all such employee information.
  • Maintain payroll staff by recruiting, selecting, and training employees, as needed.
  • Maintain payroll staff performance by counseling and disciplining direct reports, planning, monitoring and appraising job results.
  • Stay current on payroll systems to achieve alignment with HR, benefits and other related programs, and to ensure effective accounting support.
  • Must facilitate management and employee understanding of payroll procedures.
  • Must be able to make quick decisions under tight timelines.
  • Must be able to work overtime when required.
  • Upon the direction of HR, process termination requests and payouts to terminated employees, including preparing and sending complete set of termination documents and enclosures to station managers for processing.Education and Work Experience
    • Expertise with ADP Workforce Now, ADP essential time or enhanced time, additional ADP products/modules a plus.
    • Significant depth of payroll processing experience, 10+ years preferred
    • Extremely knowledgeable of federal, state and local wage and hour laws, meal & rest period laws and all regulatory/compliance laws pertaining to payroll processing.
    • Demonstrable positive outcomes in handling employee inquiries or discrepancies.
    • Bachelor's degree preferred
    • Management experience preferred
    • Excellent time management abilities; ability to prioritize tasks and exercise sound judgment
    • Must be a self-starter with excellent interpersonal and oral and written communication skills, and a talent for strong client service
    • Demonstrated ability to prioritize tasks and exercise sound judgment; demonstrated critical thinking and problem-solving skills
    • Demonstrated ability to plan and manage daily work projects and multiple projects at one time
    • Demonstrated efficiency and attention to detail and follow through
    • Strong skills in problem analysis and problem resolution
    • Strong team player
    • Computer proficiency: Advanced capabilities with MS Word & Microsoft Excel along with working knowledge of Outlook and Power Point
    • People Management skills - ability to diffuse and manage stressful situations
    • Data Entry Management and reporting skills
    • Work experience in a retail work environment
    • Knowledge of Gas Station/Convenience Store Retail Industry
    • Proven problem/resolution skills to identify root cause and solutions to challenges
      Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successful perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
      • While performing the duties of this position, the incumbent is regularly required to talk or hear.
      • The employee frequently is required to use hands, fingers, handle or feel objects, tools and controls.
      • The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
      • The employee must occasionally lift and/or move up to 25 pounds (example; standard filing boxes)
      • Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
      • The noise level in the work environment is usually moderate and in an office setting.

        Ability to perform numerous physical activities that require considerable use of your hands, arms and legs and moving your whole body, including prolonged or repeated standing, walking, climbing, stooping, kneeling, crouching, and lifting of materials. Frequent lifting, grasping, and carrying materials and equipment up to 50 lbs. Proficient hand/eye dexterity is essential to operate cash register (POS) and to stock displays and coolers. Must be able to communicate well enough to receive instructions and provide information to others. Must be able to work inside and outside in all types of weather.

        PI

Keywords: H&S Energy Products, LLC, Orange , Payroll Manager - ADP WFN Expert, Human Resources , Orange, California

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