Legal Secretary

Company: Vorys, Sater, Seymour and Pease LLP
Location: Orange
Posted on: February 24, 2021

Job Description:

Vorys, Sater, Seymour and Pease LLP takes pride in being a national law firm with a strong reputable brand and deep client relationships. This Legal Secretary position is a unique and exciting opportunity to be the first support staff employee in our Newport Beach, California office!https://www.vorys.com/newsevents-news-1391.htmlPosition Summary:The Legal Secretary will perform a variety of secretarial duties for attorneys to whom assigned according to established policies and procedures.--The Legal Secretary is assigned to assist several attorneys in a specific practice group and will support 5-9 attorneys.--This position will be responsible for preparing practice-specific forms, updating electronic and paper files, preparing and filing court documents and e-filings, updating attorney calendars as needed and delegating work to appropriate departments and other tasks as assigned in a timely and accurate manner.Essential Job Functions:* Delegate attorney work to appropriate departments.* Prepare practice-specific document, paper court filings and e-filings, and update electronic pleading/correspondence/closing folders.* Screen telephone calls and take messages for attorneys when requested. Receive clients and visitors.--Maintain good public relations with clients.--Observe confidentiality of attorney-client relationship.* Read, sort and date incoming mail when requested. Ensure that outgoing mail is delivered timely and specify types of delivery.* Schedule and calendar meetings and deadlines for attorneys.* Assist other secretaries and attorneys in the practice group team as time permits and as requested by other attorneys, the Office Administrator or Human Resources.* Review pro forma reports and make electronic revisions, when requested.* Open new files, request conflict of interest checks, maintain client and general files, conduct periodic review of possible storage of older files, and prepare files to be closed.* Perform other duties and tasks as assigned.Knowledge, Skills and Abilities:* Excellent spelling and proofreading skills* Intermediate Microsoft Word skills* Typing (45+ wpm)* Effective delegation skills* Knowledge of court filing procedures, including electronic filing* Working knowledge of internet navigation * Ability to organize, prioritize and produce quality work* Ability to effectively multi-task* Excellent interpersonal communication skills, both verbal and written* Adaptable to changing demands from multiple people* Detail and deadline oriented* Self-motivated and flexible in order to complete assignments in a timely manner* Strong team-working abilitiesExperience and Education:* High school diploma or equivalent required* 3 - 5 years of experience in supporting litigation and labor/employment attorneysVorys, Sater, Seymour and Pease LLP is an Equal Opportunity Employer (EOE).

Keywords: Vorys, Sater, Seymour and Pease LLP, Orange , Legal Secretary, Legal , Orange, California