Executive Assistant

Company: Plump Engineering Inc.
Location: Orange
Posted on: May 6, 2022

Job Description:

Job Overview Reporting to the company owners, you will be responsible for assisting in general administrative and office management activities. The ideal candidate will have prior experience in general administrative duties. The bulk of the role will involve supporting the company owners with office operations, administration tasks, clerical support and managing office operations, there is great opportunity for developing and refining systems. We are eager to find an Executive Assistant Office Manager who easily connects with people and has a detail-oriented mindset to handle the changing nature of the workforce. Responsibilities and Duties Work independently to provide administrative and office management support to the company owners and senior management. Monitor pending projects to ensure organization and timeliness of follow-up. Organize and maintain confidential files and office records. Serve as compliance manager for administrative forms, ensuring forms are developed, properly formatted and filed for workforce access. Support official meetings including and operational meetings by Creating and publishing schedules. Coordinating and publishing agendas. Scheduling conference rooms using Microsoft Teams Generating documents summarizing financial, statistical and other information. Attending meetings, taking and transcribing notes as needed. Composing, editing and publishing minutes. Serve as a liaison between company owners and vendors, staff and others; answer non-technical questions and direct calls appropriately. Serve as liaison for center hospitality.Coordinate with other center personnel to ensure hospitality to visitors, employee recognition and social events supporting executive cultural vision. Interact with external agencies to keep facility and personnel data current. Maintain insurance certificate files; request new insurance certificates as requested by other Tru Grit departments. Manage travel commitments including conference registration lodging, and airfare accommodations. Produce itinerary of scheduled meetings and events for conferences. Review credit card statements and ensure receipts are forwarded to Financial Services. Perform other duties as assigned Qualifications Must have 2 years or more experience in office management Detailed oriented Performance management Communication processes Ability to work under stress and handle interactions with staff members Proficient in Microsoft Excel, PowerPoint, and Word Strong proofreading and editing skills Ability to prioritize workload, meet deadlines, and produce results Excellent customer service skills Physical activities Must be able to lift 20 pounds Walking and standing for long periods of time We are fitness equipment company, you will need to occasionally handle weight samples, equipment samples, and more Be able to work occasional overtime Prompt in communicationsby Jobble

Keywords: Plump Engineering Inc., Orange , Executive Assistant, Other , Orange, California