Executive Assistant
Company: Plump Engineering Inc.
Location: Orange
Posted on: May 6, 2022
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Job Description:
Job Overview Reporting to the company owners, you will be
responsible for assisting in general administrative and office
management activities. The ideal candidate will have prior
experience in general administrative duties. The bulk of the role
will involve supporting the company owners with office operations,
administration tasks, clerical support and managing office
operations, there is great opportunity for developing and refining
systems. We are eager to find an Executive Assistant Office Manager
who easily connects with people and has a detail-oriented mindset
to handle the changing nature of the workforce. Responsibilities
and Duties Work independently to provide administrative and office
management support to the company owners and senior management.
Monitor pending projects to ensure organization and timeliness of
follow-up. Organize and maintain confidential files and office
records. Serve as compliance manager for administrative forms,
ensuring forms are developed, properly formatted and filed for
workforce access. Support official meetings including and
operational meetings by Creating and publishing schedules.
Coordinating and publishing agendas. Scheduling conference rooms
using Microsoft Teams Generating documents summarizing financial,
statistical and other information. Attending meetings, taking and
transcribing notes as needed. Composing, editing and publishing
minutes. Serve as a liaison between company owners and vendors,
staff and others; answer non-technical questions and direct calls
appropriately. Serve as liaison for center hospitality.Coordinate
with other center personnel to ensure hospitality to visitors,
employee recognition and social events supporting executive
cultural vision. Interact with external agencies to keep facility
and personnel data current. Maintain insurance certificate files;
request new insurance certificates as requested by other Tru Grit
departments. Manage travel commitments including conference
registration lodging, and airfare accommodations. Produce itinerary
of scheduled meetings and events for conferences. Review credit
card statements and ensure receipts are forwarded to Financial
Services. Perform other duties as assigned Qualifications Must have
2 years or more experience in office management Detailed oriented
Performance management Communication processes Ability to work
under stress and handle interactions with staff members Proficient
in Microsoft Excel, PowerPoint, and Word Strong proofreading and
editing skills Ability to prioritize workload, meet deadlines, and
produce results Excellent customer service skills Physical
activities Must be able to lift 20 pounds Walking and standing for
long periods of time We are fitness equipment company, you will
need to occasionally handle weight samples, equipment samples, and
more Be able to work occasional overtime Prompt in communicationsby
Jobble
Keywords: Plump Engineering Inc., Orange , Executive Assistant, Other , Orange, California
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