Accounts Payable Clerk

Company: Marina Landscape, Inc.
Location: Orange
Posted on: May 21, 2023

Job Description:

Job Description: Accounts Payable Clerk

Salary: $16.00/hr. - $21.00/hr. D.O.E.

CLASSIFICATION PURPOSE

This non-exempt position enters materials receipts, research, process pays vendor bills, performs related accounting and administrative tasks; performs related work as required.

ESSENTIAL FUNCTIONS

The examples of functions listed in this job description are representative, but not necessarily exhaustive, of any one position in this job classification. Management may assign other functions not listed herein at its sole discretion.

• Process check requests and expense reports on a regular basis
• Process invoice with POs and Non POs
• Accurately review, code, and process vendor invoices
• Perform monthly vendor statement reconciliations
• Maintain a large number of vendor accounts while staying in compliance with company policies and procedures
• Perform data entry associated with accounts payable
• Review and reconcile invoice discrepancies
• Audit and process credit card bills
• Address and respond to vendor inquiries
  COMPETENCIES
  
  • Accounting: Conducts accounting functions (e.g., enhancements billings, accounts payable, invoice coding); establishes new vendors; produces various accounting reports, basic knowledge of Certified Payroll
  • Results Oriented: Maintains focus on outcomes; is proactive and goal-oriented; concentrates on meeting objectives, delivering to the required time, cost, and quality; holds performance as more important than process; sets specific, measurable, and relevant goals and takes efficient action to accomplish success.
  • Record Keeping: Maintains various files, documents, and paperwork to ensure compliance with company policies and procedures, as well as local, state, and federal law; is well organized, accurate, and current.
  • Administrative Efficiency: Demonstrates highly efficient time management skills; adept at multi-tasking to accomplish goals; applies support systems to ensure safety and efficiency.
  • Office Equipment: Strong expertise in Microsoft Office Excel and other applications and accounting software packages; uses and supports others' usage of standard office equipment (e.g., printers, fax, copiers); operates a multi-line phone system effectively.
  • Customer Service: Consistently exceeds customer expectations; keeps customers well-informed, listens to them attentively, and addresses their concerns; enacts a personal approach to customer service.
  • Interpersonal Skills: Treats others with respect, collaboration, and support in such a way that work relationships are improved and morale is increased; is approachable; has effective communication skills.
    EDUCATION/EXPERIENCE
    
    An example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes at least two (2) years of professional experience involving basic accounting, accounts payable procedures, processing subcontractor billings, reviewing certified payroll and bookkeeping equivalent to that described above.
    
    ESSENTIAL PHYSICAL CHARACTERISTICS
    
    The physical characteristics described here are representative of those that must be met by an employee to successfully perform the functions required by this job classification. Reasonable accommodation may be made to enable an individual with qualified disabilities to perform the functions of this job classification, on a case-by-case basis.
    
    Frequent sitting, time spent on the telephone, repetitive use of hands to operate computers, printers, and office equipment, standing, bending, and stooping, twisting of waist side-to-side, turning and flexion of the neck; and lift and carry objects weighing up to 50 pounds; normal manual dexterity and hand-eye coordination; corrected hearing and vision to normal range.
    
    SPECIAL NOTES, LICENSES AND CERTIFICATIONS
    
    Pre-employment: Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job.
    
    License: Incumbents are not required to possess a valid California driver's license.
    
    Language: Fluent English communication skills are required of this job classification.
    
    Certifications: No certifications are required of this job classification.
    
    Working Conditions: Work is predominantly conducted in an office environment with associated noise, space, and computer screen exposure.
    
    Background Investigation: Incumbents must have a reputation for honesty and trustworthiness. Misdemeanor and/or felony convictions may be disqualifying depending on type, number, severity, and recency. Prior to appointment, candidates are subject to a background investigation and/or drug test.
    
    Introductory Period: Incumbents appointed to this job classification will serve an introductory period of three months.
    
    KEY PERFORMANCE INDICATORS
    
    The Key Performance Indicators for this position will be specified at the time of appointment.
    
    Salary: $16.00/hr. - $21.00/hr. D.O.E.

Keywords: Marina Landscape, Inc., Orange , Accounts Payable Clerk, Other , Orange, California